Tools

Tools that already work.

Building blocks that each solve a specific job and already run every day. We pick the ones you need and adapt them to your business.

6 tools

Team

Shifts, time off and tasks without WhatsApp or spreadsheets.

  • Rotas with an automatic draft

    Spreads days off and shifts by hours and minimum cover. You review and publish.

  • Team app

    Everyone sees their shift, their role and who they’re working with on their phone, and adds it to their calendar.

  • Days off and shift swaps

    Requested from the phone: the colleague accepts, the manager decides and everyone gets notified.

  • Tasks and errands

    Jobs with steps, a location on the map and photos when they’re closed.

  • Staff records

    Each person’s details, roles and qualifications in one place.

  • Role-based access

    Everyone sees only what’s theirs, with two-factor authentication.

4 tools

AI-assisted maintenance

So nothing stops because it wasn’t checked in time.

  • Issues straight from WhatsApp

    AI reads the team group chat, separates breakdowns from small talk and opens each issue with its photos.

  • Preventive maintenance

    By running hours or by date, following each machine’s manual: what’s overdue and what’s coming up.

  • Technical assistant

    Answers questions by checking each machine’s manuals and history.

  • Documents and expiry dates

    AI reads each certificate and suggests what it belongs to and when it expires. A person confirms it.

6 tools

Sales and customers

Sell more, and know how much you’re going to sell.

  • Demand forecasting

    How much you’ll sell on each date, and whether you’re ahead of or behind your usual pace.

  • Live sales screen

    What’s selling, as it happens, on the office screen.

  • Screens that sell

    Tablets and TVs in your premises or in hotels showing your offer live, with a QR code to buy.

  • Customer check-in

    The list for each service on your phone: who has arrived and who’s missing.

  • Reseller tracking

    Each agency or reseller with its sales and its commercial history.

  • Quotes and events

    Event requests and their quotes in one place, with a daily reminder.

6 tools

Data and intelligence

Information reaches you on its own, when you need it.

  • Your company’s AI agent

    Sums up the day, drafts email replies and flags what matters.

  • Automatic reports

    Sales and operations on Telegram or Slack at the right time, without opening anything.

  • Your market, in data

    Public data for your sector every day. In tourism: flights, cruise ships and weather.

  • News radar

    Every morning, the news that could affect your business, and why.

  • Website and advertising on one screen

    Sales, visits, Google and ads from Google, Meta and OpenAI together, every figure with its source.

  • Live equipment and vehicles

    Position, power and status of everything that moves, in real time.

4 tools

Administration

Invoices, banking and filings without the paperwork.

  • Automatic invoicing

    Invoices are generated from sales, per customer and per company, reconciled to the cent.

  • Banking and accounting

    Bank statements matched against invoices and ready for your accountant.

  • Paperless expenses

    AI reads every receipt and records it.

  • Filings with the authorities

    Prepared and submitted automatically, once you give the go-ahead from your phone.

2 products

Our own products

They started as tools and today they’re products.

  • Plug&Sale

    A network of touchscreens in hotels and venues that sell and show advertising.

  • Onboard

    Connects companies with maritime professionals, by the day.

And also: till and daily cash-up, tips, time bank, candidate screening, reviews, dynamic pricing, vouchers and gift cards, contracts, business plan, digital board of directors, availability calendar on your website, and backups with 24/7 monitoring.

Already running every day in maritime, hospitality and aviation businesses. They adapt to yours.

Where they were born · Sa Calma Boats

The whole company, in one system.

Eight boats and three companies. In six months, without ever stopping work, operations, sales, invoicing, maintenance and the team all came to revolve around a system of their own.

Dashboard
131sections in a single app
20+in-house systems working together
50+tasks that run themselves every day
3,500+improvements since day one
Mission control

Tell us about your chaos.

It doesn’t matter if everything is on paper or spread across a dozen apps. Write to us about what eats up your time. That’s where we start.

Prefer email?control@kaoticsystems.com
PALMA DE MALLORCA · 39°34′N 2°39′E