Tools that already work.
Building blocks that each solve a specific job and already run every day. We pick the ones you need and adapt them to your business.
Team
Shifts, time off and tasks without WhatsApp or spreadsheets.
- Rotas with an automatic draft
Spreads days off and shifts by hours and minimum cover. You review and publish.
- Team app
Everyone sees their shift, their role and who they’re working with on their phone, and adds it to their calendar.
- Days off and shift swaps
Requested from the phone: the colleague accepts, the manager decides and everyone gets notified.
- Tasks and errands
Jobs with steps, a location on the map and photos when they’re closed.
- Staff records
Each person’s details, roles and qualifications in one place.
- Role-based access
Everyone sees only what’s theirs, with two-factor authentication.
AI-assisted maintenance
So nothing stops because it wasn’t checked in time.
- Issues straight from WhatsApp
AI reads the team group chat, separates breakdowns from small talk and opens each issue with its photos.
- Preventive maintenance
By running hours or by date, following each machine’s manual: what’s overdue and what’s coming up.
- Technical assistant
Answers questions by checking each machine’s manuals and history.
- Documents and expiry dates
AI reads each certificate and suggests what it belongs to and when it expires. A person confirms it.
Sales and customers
Sell more, and know how much you’re going to sell.
- Demand forecasting
How much you’ll sell on each date, and whether you’re ahead of or behind your usual pace.
- Live sales screen
What’s selling, as it happens, on the office screen.
- Screens that sell
Tablets and TVs in your premises or in hotels showing your offer live, with a QR code to buy.
- Customer check-in
The list for each service on your phone: who has arrived and who’s missing.
- Reseller tracking
Each agency or reseller with its sales and its commercial history.
- Quotes and events
Event requests and their quotes in one place, with a daily reminder.
Data and intelligence
Information reaches you on its own, when you need it.
- Your company’s AI agent
Sums up the day, drafts email replies and flags what matters.
- Automatic reports
Sales and operations on Telegram or Slack at the right time, without opening anything.
- Your market, in data
Public data for your sector every day. In tourism: flights, cruise ships and weather.
- News radar
Every morning, the news that could affect your business, and why.
- Website and advertising on one screen
Sales, visits, Google and ads from Google, Meta and OpenAI together, every figure with its source.
- Live equipment and vehicles
Position, power and status of everything that moves, in real time.
Administration
Invoices, banking and filings without the paperwork.
- Automatic invoicing
Invoices are generated from sales, per customer and per company, reconciled to the cent.
- Banking and accounting
Bank statements matched against invoices and ready for your accountant.
- Paperless expenses
AI reads every receipt and records it.
- Filings with the authorities
Prepared and submitted automatically, once you give the go-ahead from your phone.
Our own products
They started as tools and today they’re products.
- Plug&Sale
A network of touchscreens in hotels and venues that sell and show advertising.
- Onboard
Connects companies with maritime professionals, by the day.
And also: till and daily cash-up, tips, time bank, candidate screening, reviews, dynamic pricing, vouchers and gift cards, contracts, business plan, digital board of directors, availability calendar on your website, and backups with 24/7 monitoring.
Already running every day in maritime, hospitality and aviation businesses. They adapt to yours.
The whole company, in one system.
Eight boats and three companies. In six months, without ever stopping work, operations, sales, invoicing, maintenance and the team all came to revolve around a system of their own.
Tell us about your chaos.
It doesn’t matter if everything is on paper or spread across a dozen apps. Write to us about what eats up your time. That’s where we start.
control@kaoticsystems.com